Purchasing Agent-Buyer

Department: Administration
Full Time/Part Time: Full
Reports To:  Controller
Status: Non Exempt

Summary – Duties and Responsibilities:
The Purchasing Agent/Buyer will be an integral member of the Business Ops team and will work closely with the Corporate Controller to strengthen the company’s ordering procurement process. The Purchasing/Buyer will be responsible for generating and managing all purchasing for both the commercial and government sales departments. In addition, the Purchasing Agent/Buyer will be providing supporting documentation to manage payables, receivables, payroll, and financial reporting. The ideal candidate will come from a similar industry background with relative QuickBooks and cost accounting experience.

General Responsibilities:

• Verifies purchase requisitions by comparing items requested to sales quote, clarifying unclear items.
• Responsible for entering order details (e.g., vendors, quantities, prices) into internal databases and assigning purchase requisitions to orders.
• Prepares purchase orders and sales orders by verifying specifications and price; obtains recommendations from sales managers as requested.
• Obtains purchased items by submitting orders with accompanying tax exemption certificate and via supplier portals, phone, and/or email.
• Tracks the status of orders for order entry to final delivery/ customer acceptance.
• Resolves shipments in error with suppliers and handles claims as needed.
• Verifies pricing and delivery of correct material and confirms final close out of sales orders.
• Keeps information accessible by sorting and filing documents.
• Provides support for purchasing planning and control information by collecting, analyzing, and summarizing data and trends, including cost analysis.

Requirements/Qualifications:

• Bachelor’s Degree or 4+ years of proven work experience in supply chain management, procurement, or related experience preferred.
• Understanding of supply chain procedures.
• Solid organizational, problem-solving, and analytical skills; able to manage priorities and workflows.
• Effective communication and interpersonal skills, with the ability to interface with all levels of the organization including management.
• Versatility, flexibility, and a willingness to work within constant changing priorities with enthusiasm, while maintaining efficiency.
• Willingness to cross-train to provide sufficient support to the Corporate Controller,  and Business Operations team.
• High level proficiency with QuickBooks and MS Office applications.
• Maintain an unrelenting commitment to quality and customer service.
  

E-mail resumes, no phone calls please.